WellOps is the operational system behind corporate wellness delivery. Requests, proposals, practitioner staffing and onboarding, employee booking, compliance, communication, and billing — connected in one platform, under your own brand.
Built for organizations that deliver on-site corporate and workplace wellness — one operational model whether you run chair massage, yoga, mindfulness, and nutrition or IV hydration, health screenings, physical therapy, chiropractic, and medspa services.
No credit card required. Set up takes about 3 minutes.
Prefer a personal walkthrough? Schedule a walkthrough
Free to join. $49–$99 per accepted booking. No monthly platform fee. No contracts. Unlimited team users — no per-user fees.
The WellOps Growth Framework
Research → assessment → business insight → operational transformation. One integrated methodology — not four separate tools.
Original industry research benchmarking how organizations delivering corporate and workplace wellness services actually operate.
Read the Benchmark ReportMeasure your organization's operational maturity with the WOMI self-assessment and identify your biggest opportunities.
Take the WOMI AssessmentEstimate the operational and financial impact of improving your workflows using your organization's own engagement volume.
Start Your AssessmentImplement one connected platform for staffing, scheduling, compliance, communication, employee booking, invoicing, and growth.
Book a WalkthroughThe operational reality
One event is dozens of coordinated steps — the request, pricing, agreement, staffing, readiness, scheduling, logistics, communication, invoicing, and follow-up. Miss one handoff and the whole event slips. WellOps connects every stage into one system, so nothing falls through.
Marketing
Branded assets, outreach templates
Inquiry
Corporate request via branded intake
Proposal
Custom quote sent by secure link
Approval
Client accepts online, event pre-built
Staffing
Team assigned, credentials verified
Scheduling
Slots auto-generated, employees self-book
Event
Attendee list, session intake, sign-in sheets
Invoice
Invoice sent, payment tracked
Follow-Up
Feedback collected, CRM updated, reminders scheduled
Repeat Business
Re-engagement drives recurring accounts
Marketing
Branded assets, outreach templates
Inquiry
Corporate request via branded intake
Proposal
Custom quote sent by secure link
Approval
Client accepts online, event pre-built
Staffing
Team assigned, credentials verified
Scheduling
Slots auto-generated, employees self-book
Event
Attendee list, session intake, sign-in sheets
Invoice
Invoice sent, payment tracked
Follow-Up
Feedback collected, CRM updated, reminders scheduled
Repeat Business
Re-engagement drives recurring accounts
A category of its own
Corporate wellness never fit the tools built for other jobs. So providers stitched together software meant for something else — or handed away the very things that make the business theirs.
Practice & booking software
Built for individual appointments — not corporate events. No proposals, no staffing, no corporate client accounts. You bolt on spreadsheets and email to fill the gaps.
Marketplaces & lead platforms
Put their brand in front of your client and take a cut of your work. You compete on price and never fully own the relationship you deliver on.
WellOps
Operational infrastructure built for the corporate wellness business you already run. One connected system for the whole operation — and your brand, clients, and margin stay yours.
Purpose-built for providers who already win corporate business — not another tool to work around.
“The convenience of having everything organized in one place…outweighs any benefit of trying to coordinate outside the platform.”
The evidence
We benchmarked 50 wellness organizations for the State of Wellness Operations 2026 report and introduced the Wellness Operations Maturity Index (WOMI). The results show why purpose-built infrastructure matters — WellOps is built to close the gaps it revealed.
The problem
For most wellness providers, the service itself is rarely the hard part. The work around it is: staffing and credentials, scheduling, compliance, client communication, service delivery, and managing every account — spread across disconnected tools and a few key people.
As volume grows, that operational complexity compounds. Requests live in email, scheduling happens somewhere else, and documents, contracts, and insurance records live somewhere else again. Providers end up managing operations instead of serving clients.
That complexity — not any single missing tool — is what holds wellness organizations back. It became the foundation for WellOps.
Every part of WellOps is informed by real provider operations, real event logistics, and direct feedback from the providers using the platform.
name operational complexity their #1 growth challenge
depend on one or two key individuals to keep operations running
Source: State of Wellness Operations 2026 benchmark (n = 50).
Platform features
WellOps is built around your entire corporate wellness operation — win business, get practitioners ready, deliver events, and protect cash flow — from first inquiry to event completion, not isolated tools you have to stitch together yourself.
Replace scattered intake forms, inboxes, and quote documents with one branded front door — from first inquiry through signed confirmation, with compliance tracked alongside.
Branded corporate intake page
Your logo, your colors, your URL. Companies submit opportunities directly to your page — no marketplace, no middleman.
Proposal-to-booking workflow
Review every opportunity, send a polished quote — with supporting files attached — and get corporate sign-off through a secure link. Acceptance pre-builds the event from the quote — you're only charged the platform fee when you confirm the booking, never just for sending or accepting a quote.
Branded proposal PDF
Generate a print-ready proposal document with your logo, event details, pricing, and personal message with one click. Clients can review, save, and share it internally before signing.
Compliance, documents & insurance
Track COIs, business licenses, and expiring documents in your compliance dashboard. Event liability coverage via Coverdash — instant certificate of insurance, online, no broker required.
Coordinate the operational work — scheduling, session intake, employee booking, practitioner staffing, day-of readiness, and event documentation — in one place. Employees see a professional, branded booking experience that reflects well on your business.
Auto-generated event scheduling
Set practitioner count, session length, and optional rest buffers or scheduled breaks — WellOps generates every employee time slot automatically. No manual scheduling.
Employee self-booking & session intake
Employees see a professional, mobile-friendly booking page branded to your business. They choose their own slot, complete a brief pre-session intake, and receive an automatic confirmation. No double-booking. Intake responses appear in your dashboard before the event so you arrive prepared.
Team recruiting, staffing & credential tracking
Recruit and onboard your team through a branded apply link — applications and résumés land in one Applications tab to review, approve, or decline. Request onboarding documents (headshot, W-9, COI, or your own) through a secure upload link — no account needed for the applicant. Assign practitioners to events and track live staffing status with a readiness badge — practitioners confirm assignments through secure links, so you always know who's covered. Monitor license numbers, expiration dates, and insurance policies per practitioner — with dashboard alerts before anything lapses.
Day-of readiness & event documentation
Before the event, your dashboard shows confirmed attendee count, intake completion rate, and staffing status at a glance. Print branded sign-in sheets for on-site check-in. Generate service agreements clients sign electronically via secure link — no DocuSign account required. After the event, request feedback from your client through a branded link. Signed copies are stored automatically.
Unlimited team seats with role-based access
Add your whole team to one account — coordinators, schedulers, bookkeepers, and beyond — with no per-user fee, ever. Give each person the right role (Admin, User, or Viewer), hand off any request, event, or invoice to a teammate, and keep the discussion in one place with internal notes and @mentions — while billing, documents, and account settings stay restricted to the right people.
Track every corporate relationship, automate reminders, and turn first events into long-term recurring accounts — building a predictable corporate revenue base.
Corporate CRM & connected client history
See pipeline status, last contact, follow-up due dates, and the full connected lifecycle — every request, quote, event, agreement, and invoice — for every lead and client in one view.
Automated reminders & follow-ups
Quote expiry reminders fire automatically before proposals lapse. Invoice reminders send on a schedule — up to 3, spaced 7 days apart. You spend less time chasing and more time delivering.
Repeat revenue infrastructure
Built to convert first events into long-term relationships. Track recurring clients, set re-engagement touchpoints, and build a predictable corporate revenue base.
Referral rewards
Invite other wellness providers with your own referral link. Their first event is on us, and you earn a $99 credit toward your own event fees for every provider who gets started — applied automatically, nothing to enter.
How it works
WellOps handles the full operational lifecycle — not just the first booking.
Add your business details, branding, and a few quick compliance confirmations. Your branded corporate intake page goes live in minutes.
Companies submit inquiries through your page. Review the opportunity, send a custom proposal, and get corporate sign-off — all in one connected flow.
Create the event and WellOps takes over: slots are generated, employees self-book, agreements are sent, and confirmations go out automatically.
Track every client relationship in your CRM, set follow-up reminders, and re-engage before they think to look elsewhere.
Operational Impact Assessment
Before you evaluate software cost, calculate the coordination time your team is already spending. The WellOps Operational Impact Assessment helps estimate how much time your team invests in quoting, scheduling, employee booking, practitioner coordination, reminders, follow-up, and invoicing.
Total hours your team spends each week on quoting, scheduling, employee booking, reminders, practitioner coordination, and follow-up — about 43.33 hours a month.
What an hour of your team's administrative time costs — use a loaded hourly rate or what that time is worth to the business.
How much of that weekly administration WellOps could take off your plate by replacing manual work with a built-in workflow.
WellOps charges this platform fee per accepted event, based on your average event value.
Why WellOps exists
Every hour spent coordinating requests, scheduling practitioners, managing employee bookings, sending reminders, and following up is time that can't be spent growing your business.
Time WellOps could return
17.33 administrative hours/month · Approximately 2.17 working days
Estimated value of that time
$866.50/month equivalent at your estimated administrative hourly cost of $50/hour.
Estimated WellOps investment
$490 total for 10 accepted events · $49 per accepted event. Based on your entered volume of 10 accepted events under $1,000 — charged per accepted event, not as a subscription.
Estimated net operational value
+$376.50/month equivalent — the estimated value of time returned minus your WellOps investment.
Based on your inputs, WellOps could help automate workflows such as:
WellOps isn't designed to replace your team—it's designed to give your team more capacity by reducing repetitive operational work.
Estimates only, based on your inputs. Actual results vary by your operations, event mix, and how you use WellOps.
Schedule a 20-minute Operations Review and we'll walk through your current workflow, identify where coordination time is going, and show how WellOps could simplify your process.
Schedule an Operations ReviewPricing
$49–$99 per accepted booking. No monthly platform fee, no contracts, no per-user fees — add your whole team free.
Done-for-you launch — we configure your account and branding, guide your email and domain setup, review your operations, import your existing data where applicable, and walk you through everything in a live onboarding session.
Event liability insurance via Coverdash
Get a COI online in minutes — no broker required
WellOps has partnered with Coverdash so providers can get general liability coverage for corporate wellness events — entirely online, with an instant certificate of insurance.
Insurance products are provided by third parties. WellOps is not an insurer, broker, agent, or advisor and does not guarantee coverage, pricing, eligibility, or claims outcomes.
See it live
Schedule a free 30-minute walkthrough. We'll show you the full workflow end-to-end and help you see exactly how WellOps fits your business — no pressure, no commitment.
30 min · Free · No commitment
Operational intelligence
WellOps watches every quote, event, invoice, and credential — surfacing what needs you now and handling the routine work automatically. Less to track. Fewer things that slip.
When this happens
You confirm a booking
WellOps does this
After your client accepts, the event is pre-built from the quote — confirm it and the platform fee is charged, employee time slots are generated, and the booking link is ready to share
When this happens
Quote is close to expiring
WellOps does this
Client receives an automatic reminder — no manual follow-up required
When this happens
Employee books a slot
WellOps does this
Confirmation email goes out instantly, slot is locked against double-booking
When this happens
Invoice goes overdue
WellOps does this
Follow-up emails send on a schedule — up to 3 reminders, 7 days apart
When this happens
Practitioner credential is expiring
WellOps does this
Dashboard alert appears before the license or insurance lapses
When this happens
Service agreement is sent
WellOps does this
Client signs via secure link — signed copy stored automatically
When this happens
Event date is approaching
WellOps does this
Your dashboard shows confirmed attendee count, intake completion, and staffing readiness — plus a one-click branded sign-in sheet to bring on-site
When this happens
Event is completed
WellOps does this
Invoice is ready to send, the event logs to client history in your CRM, and a follow-up reminder is scheduled — every event feeds automatically into your next opportunity
WellOps runs quietly in the background. It never becomes the brand your clients see, never owns the relationship you earned, and never takes a cut of your work. The brand, the clients, and the margin stay yours.
Keep your brand
Corporate clients see your name, your logo, and your URL — never WellOps. Every touchpoint reflects your business.
Keep your client relationship
You own every corporate account you win. WellOps never markets to your clients or inserts itself between you and them.
Keep your margin
No monthly platform fee, no per-user fees, no revenue share. One flat fee per accepted booking — the rest is yours.
FAQ
Still have questions? Email us directly
Built with providers
WellOps is built with feedback from real wellness providers, not assumptions from a boardroom. These are improvements that came directly from how providers respond to corporate requests, staff their teams, run events, and get paid.
Flexible quotes & revisions
Send a polished proposal, then revise and resend without starting over.
When a client's needs change, update the proposal and the secure link reflects it instantly — no re-keying, no duplicate quotes floating around.
Contractor onboarding
A public apply link that drops applications straight into your Team hub.
Wellness providers and independent contractors apply with a résumé attached. Approve them and they join your roster at Prospect status, ready to onboard.
Session intake forms
Collect employee preferences before the event.
Focus areas, pressure preference, and considerations arrive ahead of time, so your wellness providers show up prepared on the day.
Employee self-sign-ups
Auto-generated time slots employees book themselves.
Set the event once and WellOps creates the slots, prevents double-booking, and sends each employee a confirmation — no spreadsheets to chase.
Service agreements & e-sign
Generate branded agreements clients sign online.
Scope, pricing, and liability terms in your branding. Clients sign in the browser and a signed copy is stored in your Documents automatically.
Automated provider breaks
Built-in rest for your team, held automatically.
Choose break length and timing — together or staggered — and WellOps holds those times so employees can't book them, keeping slot counts accurate.
Join wellness providers using WellOps to replace disconnected tools with one operational system — and build recurring corporate revenue under their own brand.
No monthly platform fee. No long-term contract. Pay only when a booking is accepted.
Corinne Romero
Founder, WellOps
UX Certified · Licensed Yoga Instructor
Operations & Product Strategist
Meet the Founder
Throughout my career, I've worked across wellness, user experience, marketing, operations, and software development. While supporting wellness businesses and service providers, I kept seeing the same challenge: corporate wellness events were valuable opportunities, but the operational work behind them was fragmented and time-consuming.
Requests arrived through email. Quotes lived in PDFs. Scheduling was often handled manually. Insurance documents, practitioner coordination, employee bookings, and payments were managed across multiple systems.
Providers were spending too much time managing the event and not enough time delivering the services they love.
“The goal was never to build another booking platform. The goal was to make corporate wellness easier to manage.”
I built WellOps to simplify those operational challenges while allowing providers to maintain their own brand, client relationships, and way of doing business. What I saw firsthand was later borne out at scale in our State of Wellness Operations 2026 benchmark of 50 organizations — most are managing mounting operational complexity, not just isolated tasks.
Wellness Operations. Simplified.